How to move from a notebook to automatic attendance
Automation does not have to be a big project. You can start with one branch or department.
The main problems of manual tracking
Notebooks and Excel take time, late arrivals go unnoticed, and building the timesheet at month end is a lot of work. Wrong entries lead to pay disputes.
Step 1: map the process
Write down who works, through which entrance and on which schedule. Define shifts and days off in advance.
Step 2: install the terminal
Place the terminal where employees pass and connect it to the system. Check that the model is compatible first.
Step 3: add employees
Upload the employee list and face photos. Photos should be taken from the front in good light.
Step 4: run a trial
For a week or two, keep the old method alongside and compare results. Explain to employees in advance why the system is needed.
Step 5: move to reports
Once you trust the results, stop using the notebook. Get daily control and monthly reports from the system.
Launch the system in your company
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